Office worker's quick ordering of meeting catering and lunch registration
Order meeting catering with just a few clicks while booking meetings in Outlook and look forward to a meeting filled with great taste experiences where participants feel welcome. Directly from Outlook, it's also easy to sign up for the company lunch on selected days - and for the desired menu
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Order catering when you book your meeting
VisionCatering is an app for your existing Office 365, so when you book a calendar meeting in Outlook, you can order catering and refreshments for the meeting with just a few clicks. The menu to choose from (coffee, water, cake, food, etc.) is customized based on the kitchen's selection for the chosen meeting room.
With 3 clicks...
Now you can enjoy drinks and food at your meeting, automatically.
When you book a meeting, it only takes 3 clicks to get coffee, water, cake or food for the meeting if the kitchen has it in stock.
Ready to improve your meeting catering?
Book a free demo today and see how VisionCatering saves time, minimizes errors and makes your meetings more professional.
When an office worker is planning a meeting, everything needs to run as smoothly as possible, and that includes ordering meeting catering. With VisionCatering, this process is now easier than ever before. Directly from Outlook, the employee can quickly add food and drinks to the meeting without having to leave their calendar.
When the meeting is created in Outlook - or when opening an existing calendar meeting - a new icon appears in the meeting invitation where the employee can choose exactly what to serve at the meeting. Here you can see an overview of available dishes, drinks and snacks, all based on the company's own kitchen and its offerings or the reception's delivery options. The order takes just a few clicks and is automatically forwarded to the kitchen screen, so the kitchen can prepare coffee, water and/or food on time in the chosen meeting room or location.
There are no emails back and forth, no forgotten orders and no uncertainty about deadlines. Everything is handled directly in the system. Should there be any changes to the meeting time, number of participants or similar, the booking can easily be adjusted or canceled, so the company avoids waste and unnecessary costs.
For the office worker, VisionCatering means a much more streamlined process and workday, where meeting catering is no longer a cumbersome and time-consuming task, but a quickly integrated part of the meeting booking. This ensures that meetings are always well prepared, guests have a professional experience, and the kitchen or reception is in the best position to deliver the food accurately and efficiently.
When your company receives external guests, it is important to ensure a professional and well-organized experience, and catering plays a key role in this. With VisionCatering, the receptionist or responsible employee can easily order food and drinks directly through Outlook while scheduling the meeting.
By clicking on the VisionCatering icon in the meeting setup, the employee can choose from the company's internal menu, including lunch dishes, coffee, tea, snacks and special orders for VIP meetings. If there are special needs, such as vegetarian or allergy-friendly options, these can be added directly in the system. The order is automatically sent to the kitchen, which gets a clear overview of the day's deliveries.
On the day of the meeting, everything is delivered exactly at the agreed time, giving guests a professional and well-coordinated experience. The receptionist or meeting organizer does not need to follow up with emails or phone calls, as all communication between the orderer and kitchen takes place through the system. Should there be any changes to the meeting time or number of participants, the order is adjusted, minimizing food waste and ensuring a flexible service.
With VisionCatering, guest catering becomes a seamless part of meeting planning, allowing the company to focus on the most important thing; giving guests the best possible experience.
Take a closer look at VisionCatering
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Experience the benefits of the VisionCatering app for yourself
- and get VisionCatering tested in your Office 365 for free
Digital ordering of meeting catering in Outlook
The VisionCatering app is integrated with Outlook - order catering while you plan your meeting in the calendar.
Updated overview for kitchen and canteen staff
Keep track of all orders for the day and sort as needed.
Signing up and unsubscribing to the company lunch scheme
VisionCatering also supports lunch registration and makes it possible to register for lunch via Outlook so the kitchen can see the number of lunch attendees.
Visual overview of the status of orders
With a simple overview, you can now keep track of all orders in one place - on one screen. The kitchen can customize ordering options based on the kitchen's current items and can sort orders by status, room or location.
Explore all the features
Read about all the featuresSee the benefits for different employee roles
Learn how VisionCatering can be used by different employee roles and in different scenarios
Frequently asked questions
Do you have questions about VisionCatering? We've compiled the most common questions and answers so you can quickly find the information you need.
What are the benefits of VisionCatering?
Plan and deliver meeting catering efficiently to ensure your meetings are always perfectly catered. VisionCatering helps you avoid meetings where you have to get coffee, water, etc. first, but where the meeting can get off to a good start - with the desired meeting catering that creates a good setting for the meeting. Ordering meeting catering is done in Outlook when the meeting is booked in the calendar, and those who need to deliver coffee, water, etc. can see all the day's deliveries on one screen.
Set a limit for costs per order or a specific quantity of a certain item. That way you avoid ordering too little or too much.
Likewise, in Outlook, each employee can easily specify which days they eat in the lunch program so that food is only produced for a pre-agreed number of people - thereby avoiding food waste.
How do I install VisionCatering?
VisionCatering is a standard app for Office 365 that is fully integrated with your existing Outlook, making installation and deployment quick and easy. The IT department or company Office administrator installs VisionCatering once via Microsoft App Source, after which all (opted-in) employees automatically get access to order meeting catering directly in Outlook.
With an easy installation, there is no complex setup, no third-party applications and with full integration into your Office 365 environment, it means less administration and a streamlined process for the deployment and operation of VisionCatering in your organization.
1. Download VisionCatering from Microsoft App Source
Your IT administrator adds VisionCatering to your organization's Microsoft Office 365 environment via Microsoft App Source Business Apps - Microsoft AppSource and signs up for the VisionCatering solution (free) at this link: https://catering.visionpeople.dk
2.Set up your master data
Then the administrator can configure settings, such as which locations, meeting rooms and catering options should be available in each meeting room.
3. User access
In the Office 365 environment, select which (or all) employees should test VisionCatering. The app will then automatically become available to these employees when they create a meeting in Outlook, so they can start ordering catering without further setup. The meeting catering orders will appear on https://catering.visionpeople.dk as meeting catering is ordered from Outlook.
Is VisionCatering safe to use?
VisionCatering is designed with security in mind and complies with all Microsoft standards for enterprise applications. As the solution is directly integrated into Microsoft 365, it follows the same security protocols you already use in your organization, and the website with an overview of today's orders can be run on your own web server.
Data is handled securely and encrypted both during transfer and storage to protect sensitive information. We do not store unnecessary user data and all orders are processed directly in your internal system without being shared with external third parties. The company has full control over who has access to VisionCatering in your own system, and the IT administrator can easily manage the app's rights via the Microsoft administration panel. In addition, single sign-on (SSO) via Microsoft ensures that users don't have to log in with separate accounts, reducing the risk of security breaches. VisionCatering is continuously updated and maintained in accordance with current GDPR requirements and other data protection laws, so you can always be sure that your data is handled properly and in accordance with legislation.
If you have any questions about security and data processing, you are welcome to contact us for further information.
What does VisionCatering cost?
The subscription depends on the company's number of Office users. The price is DKK 10 per Office user for the first 100 users, then DKK 8 per Office user after the first 100 users. If the company has more than 500 Office users, we lower the price per Office user to DKK 6.
If there are only up to 3 employees in the company, VisionCatering is free!
Example:
100 Office users = DKK 1,000/month(100 users * DKK 10)
200 Office users = DKK 1,800/month(100 users * DKK 10 + 100 users * DKK 8)
All prices are subject to a 5% discount when selecting an annual prepaid subscription (and only after a 30-day free trial).
If you are a larger company with over 1,000 Office users, contact us for more information and find out how we can help you optimize your meeting catering processes and lunch registrations.
What is VisionCatering?
VisionCatering is an app for Office 365 that is integrated directly into Microsoft Outlook and makes it easy to order meeting catering while booking a meeting in your Outlook calendar.
It works so easily that when you create a meeting in Outlook, you can select and order catering from your company's kitchen/canteen with a single click on the VisionCatering icon. The order is automatically sent to the people in charge and displayed on a screen - and they take care of the delivery.
At the same time, VisionCatering allows employees to opt in and out of the lunch program on specific days, so the kitchen always knows how many people they need to provide lunch for.
What about support?
If you have any questions or need help, you can always contact our VisionCatering support team at support@visionpeople.dk. We are always ready to help you get started!
Can I try it for free?
Yes! We offer a 30-day trial with full access to all features and support, and we are also happy to help you set up the solution with items, rooms etc. in your Outlook so you can test the app for free for 30 days.
Contact us and we'll set up a Teams meeting where we can show you all the features in use.
Who can use it?
All employees in a company can use VisionCatering as soon as the app is opted in from Office 365. All that is required is that the company's Office Administrator has activated the app via Microsoft AppSource.
As VisionCateringer is integrated into Outlook, you can order catering without creating a user or similar. Since the user is already in the company's Office tenant, there is no need to create a separate account or log into an external system. And when Outlook updates to new versions, the app is automatically compatible with the new version.